Administrative assistant job involves providing administrative and organizational support to a team or department. Check out some vacancies below Administrative Assistant jobs.

This can include tasks such as calendar management, answering the phone, organizing meetings, preparing documents, managing expenses, and other administrative tasks.

About the contractor

ADM Agriculture is a global agribusiness company operating across the entire food and energy supply chain, from production to marketing of agricultural and processed products.

Founded in 1902, ADM Agriculture has grown significantly over time and today is one of the world’s largest companies in its industry, with operations in over 160 countries and over 40,000 employees worldwide.

ADM Agriculture’s core business areas include agriculture, oilseed processing, food and food ingredient production, transportation and logistics, as well as financial and risk management services.

ADM Agriculture is known for its sustainable approach to agribusiness and has been committed to promoting responsible agricultural practices and reducing its environmental impact.

Administrative Assistant jobs available

The position in question is Administrative Assistant at Archer Daniels Midland Company, located in Hemswell, UK.

The professional will be responsible for assisting in administrative activities related to the company’s logistics, transportation, storage and supply chain.

The duties of the position involve:

• Answer calls;
• Make contact with agricultural customers;
• Perform data entry;
• Receive fixtures from mill customers and liaise with the relevant trader to ensure the company delivers the required commodity in the most cost-effective manner;
• Advise producers in advance on loading intentions within a reasonable time frame;
• Perform the necessary administration for complaints and rejections;
• Request and deliver independent retest requests as needed;
• Perform the necessary administration function at the end of the month, including following up on overdue movements, implementing transfers on behalf of merchants with consumers and farmers, and processing contract rolls.

Job requirements

The requirements to apply for this vacancy are:

• Desirable experience of one year in administrative functions;
• Excellent IT knowledge in the use of Microsoft IT software – Outlook, Word, Excel, using skills in the use of bespoke systems;
• Demonstrates a good level of commercial awareness;
• Ability to engage with others;
• Excellent communication and interpersonal skills;
• Highly organized and motivated to provide excellent administrative support;
• Ability to interact and build internal and external relationships.

About the contractor

ISS (Integrated Service Solutions) is a Danish company that provides facilities management and support services such as cleaning, security, catering, facility management and technical services to companies worldwide.

Founded in 1901, the company is headquartered in Copenhagen, Denmark, and currently operates in over 50 countries, employing over 400,000 people.

ISS is known for its innovative approach to providing high quality services, using advanced technologies to improve the efficiency and quality of its services.

The company is committed to creating a safe and sustainable work environment, promoting inclusion and diversity in its workforce, and working in partnership with its customers to provide customized solutions to their specific needs.

Administrative Assistant jobs available

The vacancy available is for an Administrative Assistant in the area of ​​Professional and Technological Services at ISS, an installation services company. The position is in London and offers a permanent contract, with a workload of 40 hours per week.

The professional will be responsible for carrying out administrative tasks, supporting the team and ensuring the proper functioning of internal processes.The duties of the position involve:

• Management of complex and ever-changing calendars using Outlook Scheduler for dedicated client teams, including preparation of meeting material;
• Manage incoming calls and respond to ad hoc requests;
• Set up international teleconferences and meetings;
• Open conference call and VC using Zoom platform and ensure meeting rooms are prepared in advance;
• Full coordination of travel bookings: flights, trains, visas and hotel accommodation;
• General administrative tasks to include photocopying, filing, scanning, mailing, setting up and maintaining office systems, etc.;
• Create board/committee packages in the Diligent system;
• Schedule of Council/Coordination Committee Meetings;
• IT Support for INEDs / Liaise with Irish INEDs / UK INEDs / Liaise with Fund Co Sec;
• Administration of ONR/Filing reports and documents using Box and the Legal unit;
• Archives of the Chamber of Companies.

Job requirements

The requirements to apply for this vacancy are:

• Proven ability to work professionally with senior executives;
• Highly organized and with excellent time management skills;
• Experience working in a fast-paced environment;
• Proactive planning of schedules and itineraries, considering multiple time zones and conflicting calendars;
• Ability to reconcile AMEX and FX differences;
• Advanced skills in Microsoft Outlook, Word and Excel;
• Knowledge of Concur and CRM preferred but not essential;
• Understanding of health and safety at work.

How to apply for the job?

The company usually offers job offers throughout the year. Applications can usually be made online.
CLICK HERE to be redirected to the official job offers website of the ISS UK platform. The position was posted, but may have expired or been hired.

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